How to create auto reply and gmail signature
Out of office or vacation reply
If
you'll be away from your Gmail account, like on a vacation or without
access to the Internet, you can set up a vacation responder to
automatically notify people that you won't be able to get back to them
right away. When people send you a message, they'll receive an email
response containing what you've written in your vacation auto reply.
To turn off your vacation response, click End now.
In most cases, your vacation response is only sent to people the first time they message you.
Here are the times someone may see your vacation response more than once:
Turn your vacation reply on or off
Set up your vacation reply
- On your computer, open Gmail.
- In the top right, click Settings Settings.
- Scroll down to the "Vacation responder" section.
- Select Vacation responder on.
- Fill in the date range, subject, and message.
- Under your message, check the box if you only want your contacts to see your vacation reply.
- At the bottom of the page, click Save Changes.
Turn off your vacation reply
When your vacation reply is on, you'll see a banner across the top of your inbox that shows the subject of your vacation response.To turn off your vacation response, click End now.
When your vacation reply is sent
Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.In most cases, your vacation response is only sent to people the first time they message you.
Here are the times someone may see your vacation response more than once:
- If the same person contacts you again after four days and your vacation reply is still on, they'll see your vacation response again.
- Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you've edited your response, they'll see your new response.
- If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.
Create a Gmail signature
An
email signature is text, like your contact information or a favorite
quote, that’s automatically added at the end of Gmail messages as a
footer.
To select an address, use the drop-down menu above the signature text box on the Settings page.
If you don’t see the drop-down menu:
Add or change a signature
You can put up to 10,000 characters in your signature.- Open Gmail.
- In the top right, click Settings Settings.
- In the "Signature" section, add your signature text in the box. If you want, you can format your message by adding an image or changing the text style.
- At the bottom of the page, click Save Changes.
Add a signature if you're using the "Send mail as" feature
If you use the "Send mail as" feature to send from different addresses in your account, you can add a different signature for each address.To select an address, use the drop-down menu above the signature text box on the Settings page.
If you don’t see the drop-down menu:
- Open the Accounts and Import settings page.
- Check that your addresses are listed in the "Send mail as" section.
Troubleshoot problems
If you notice extra characters in your signature, it's because
some versions of Gmail don't support features like bolding or italics.
To remove the extra characters, remove any special formatting in your signature.
To remove the extra characters, remove any special formatting in your signature.
If you see "Plain Text" above the signature box, you need to turn off Plain text mode before editing your signature.
- Open Gmail.
- Click Compose.
- In the bottom right, click More options .
- Uncheck "Plain text mode."
Signatures are separated from the rest of your message by two dashes.
To see your signature, go to the bottom of a message, then click Show trimmed content .
To see your signature, go to the bottom of a message, then click Show trimmed content .
- If you added a photo or image from Google Drive, you'll need to share your image publicly for it to appear in your signature. Note: If you use Gmail with your work or school account, ask your administrator to let you share images publicly.
- Search for an image, like your company logo, then get the image URL.
- Add your own image to Google and use that URL.
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